Hybrid meetings as the new norm
Ever since hybrid working is the norm, our meetings have also changed. Where we in earlier days used to share one room together, now it's always a mix: some of the colleagues log in online, others meet up or operate in person.
It sounds efficient, but reality is often different. Sound that falters, colleagues who can't hear each other properly or a crowded meeting room where only one person is speaking to their laptop. It causes frustration, loss of productivity and inequality in collaboration: those who dial in often feel less engaged than those who are physically present.
The challenges on the floor
- Workplace nuisances: colleagues who are in videocalls everywhere and nowhere.
- Inefficient use of spaces: large meeting rooms occupied by one or two people who have a call.
Different experiences: those who dial in online often feel less engaged than those who are physically present.
What does work?
Hybrid meetings require a different setup and smart solutions:
- Call cells and booths For short calls, without the entire workfloor listening in.
- Smaller pods For 2-4 people who want to conduct hybrid consultations.
- Technology that supports: good acoustics, lighting and cameras make all the difference.
- Clear agreements: a booth meant for short calls should not remain occupied all day. Clear rules ensure fair distribution.
Our experience
Our experience is that organizations that facilitate hybrid meetings well notice an immediate effect. This makes the office not only a place to meet physically, but also a hub for digital connection.
